For whole spices, identify botanical name where relevant, origin, crop year, whole or broken form, colour, volatile oil or moisture targets, cleanliness and treatment requirements.
For beans, specify variety, crop year, size count, moisture, admixture, imperfect kernels and packing. Destination-country residue and phytosanitary requirements should be shared early.
Commercial details matter as much as the product specification: quantity, incoterm, port, shipment schedule, private-label needs and inspection arrangements all affect the final offer.